Change in the Microsoft Teams Recording Storage Experience

 

Microsoft Teams Meeting Recording has always been stored on the Microsoft Stream Platform. Due to this Microsoft Teams Meeting was restricted to the Teams Internal Users only. In case anyone wanted to share the Teams Recording with the External Participant the recording needed to be downloaded manually and uploaded to the SharePoint Online or OneDrive for Business and shared with the external sharing capability.

With the below change in the storage of the Microsoft Teams Meeting Recording all the manual efforts will be reduced and people will be able to share the Teams Meeting Recording directly from SharePoint Online or OneDrive for Business directly with the external access link.

How this Change will Affect Your Organization

This change impacts your organization in several ways:

• New features

The move to ODSP immediately unlocks long-awaited features including external and guest sharing, retention policy application (https://docs.microsoft.com/microsoft-365/compliance/apply-retention-labels-automatically)  Go Local support, and BYOK support for customers, with improved transcription quality, speaker attribution, transcript content search, and other features to follow in CY2021.

• Meeting storage

Non-Channel meetings will be stored in the OneDrive of the person who clicked the record button in a special folder labeled “Recordings” – that sits at the top of the recorder’s OneDrive. Channel meetings will be stored in a folder labeled “Recordings” under a folder named after the channel under the Team’s document library.

• Permissions

All meeting invitees - except for external users – in non-channel meetings will automatically get a shared link to access the meeting recording. External users will need to be explicitly added to the shared list by the meeting organizer or the person that clicked the record button. For Channel meetings, permissions will be inherited from the owners and members list in the channel.

• Feature Gaps

The following gaps exist today:

• Ability to block download of the video by meeting participants
• Ability to view and edit the transcript in the player, but closed captions will be present
• Non-English language transcripts/captions
• Variable playback speed in video player

Transcript timeframe search (e.g., to find a specific point in time when something was discussed)

Key Point to Know

Q1 2021 – No new meeting recordings can be saved to Microsoft Stream (Classic); all customers will automatically have meeting recordings saved to OneDrive and SharePoint